Hire a DJ and musicians Get ready to hit the dance floor! Live music can energize your event.īook entertainment Make it an epic sweet 16 party to remember. Photo: Yomex Owo / Unsplash 2 - 3 months beforeĬontract suppliers Establish contracts with any service providers (entertainment, caterers, equipment/party rentals, etc.) Pro tip: you can message vendors through The Bash. Start planning sweet 16 party decorations and supplies Make a shopping list for party décor and paper goods (plates, napkins, etc). Research party rentals Depending on your party occasion and venue, you should decide if you will need any large party rentals such as a tent or party limo. Choose when you would like guests to RSVP. Research and order party invitations Decide if you will be mailing out invitations or sending them electronically. Send save the dates This is optional, but while you finalize details, giving your guests plenty of notice to mark their calendars is a great idea to ensure a good turn out. Start collecting guest list information It’s time to reach out for those addresses, emails and phone numbers. Research DJs, musicians, and entertainment What kind of entertainment will you have at the sweet 16 party? Would you like a DJ, cover band, variety acts, or another form of entertainment? Check out the talent in The Bash directory to get inspired. If you plan to handle the cooking yourself, choose recipes that you can make in advance. ![]() Hire a caterer (if required) Determine if you want to have the event catered. Will you be offering a full meal or just appetizers and snacks? Open bar or cash bar? Research food and beverage ideas Consider what kind of food and drinks you want to serve. Photo: freya-photographer / Shutterstock 3 - 4 months before Research and hire a photographer/videographer Planning to document your event with a pro? Style, personality, and budget are the most important factors in choosing a photographer or videographer Will it be held at your home or a venue? Research local venues on The Bash and make sure to compare what each venue package includes. ![]() Research and book a party venue Decide where you will be hosting the event. Pro tip: Check out these sweet 16 party ideas and trends. Then choose a theme or concept - remember to keep in mind the occasion, type of venue you're thinking of, and the season. Research and hire an event planner/designer It may make sense to hire a pro to help things go smoothly and make your sweet 16 party unique.Ĭhoose a party theme and color scheme Determine how formal/casual you want the event to be. RSVP rates are typically around 75%, so you can invite a few extra people.įigure out your budget Determine what you're willing to spend and set up a system to keep track of your spending (like our handy dandy party budget planner). Start your guest list Decide how many guests you will invite. Set the event date Pick a date and time for your event keeping in mind potential conflicts for VIPs on your guest list. Here is your ultimate sweet 16 party planning checklist. ![]() Sweet 16 checklist web pageĭon’t forget to bookmark this page! We’ve got an event checklist below including links to more sweet 16 party ideas, venues and suppliers. 3. Party planning checklist excelĭownload this sweet 16 checklist excel template to your computer for a completely customizable party checklist (bonus: you’ll get a sweet 16 budget planner, supplier contact list, and guest list manager, too!). All you need is a google account to make a copy of your own party planning google sheet to customize for your event. ![]() File includes a sweet 16 checklist, budget worksheet, guest list manager, and supplier contact list. Make a copy of this sweet 16 checklist google doc for easy access from any device and planning on the go. Print and pin our free printable sweet 16 checklist. We’ve provided this free sweet 16 checklist template in multiple formats so you can choose the best one (or two) for you. To help you keep organized and plan a successful 16th birthday party, we have designed this event planning checklist and timeline to guide you through-from pre-event project management to when guests arrive. At a minimum, we recommend getting started 4 months before for less stress and more choices when it comes to venues, DJ, entertainment and suppliers. How early you get started with your party planning can vary widely depending on the scale and formality of the event, whether you’re inviting guests from out of town, and potential date conflicts. Planning a sweet 16 birthday party doesn't have to be stressful-in fact, it can actually be fun if you stay organized with our free sweet 16 checklist and timeline! Whether you're planning to host the event at home or booking a venue, the more prep work you do in the beginning means the more free time you will have later to enjoy the fabulous party you’ve put together.
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